How do I integrate a Kanban board into a high-level PM dashboard for better workflow visibility?

All answers to this question.

This "Hybrid" view is the new standard. In Jira or Asana, the "Gantt" (or Timeline) view is usually just a different visualization of the same database that powers the Kanban board. The trick is to map your "Status" columns to "Progress" percentages. For example, "To Do" = 0%, "In Progress" = 50%, and "Done" = 100%. When a developer drags a card to "Done," the Gantt bar fills in automatically. This satisfies the team's need for an Agile workflow while giving the PM the structured "Waterfall-style" timeline they need for stakeholder reporting.

   Answered 2025-11-10 by Susan Nelson

Are you struggling with "Sub-tasks" where the main card on the Gantt won't show 100% until all the smaller Kanban sub-items are moved to the final column?

   Answered 2025-11-12 by Daniel Roberts

• Yes, that's often a configuration issue. You need to use a "Roll-up" automation. I set mine so the parent task reflects the average percentage of all child tasks. This way, if a project has 10 sub-tasks and 5 are done, the Gantt bar shows 50% completion. It provides a much more accurate "in-between" status than just a binary "Not Started" or "Completed" view.

     Commented 2025-11-14 by Richard Lewis

Use "Swimlanes" on your Kanban board based on your Gantt milestones. This keeps the team focused on the immediate phase while the PM tracks the overall project health.

   Answered 2025-11-16 by Barbara King

• Swimlanes are a game-changer! It prevents the team from cherry-picking easy tasks from the bottom of the backlog instead of focusing on the critical path items.

     Commented 2025-11-18 by Susan Nelson